Week 3: Scope and Needs

The team has been collaborating on the scope document and needs assessment. We've determined a design for our documentation and divyyed up tasks among our group. Remi has taken the place of PM in Emily's absence. Duren has been contacted with a brief timeline of upcoming reports and notification of our current progress.

Our tasks for this week can be seen here:
Week 3: Assignments

(note - this entry is backdated to fit into our timeline.)

Week 3: Assignments

To do for next week:
By Tuesday, September 4

• Needs Assessment: Update Performance Eval and brief user info (Remi)
• Scope document: Update Resources, Cost Analysis, Background (Emily)
• Scope document: Communication plan (Kazu)
• Scope document: Update Constraints (HueiHsien)
• Documentation outline, formatting, and client sign-off (Emily)
• Scope and Needs documents review w/ Greg

By next team meeting, Sept 6

• Project management plan (Emily)
• Client sign off on Scope and Needs documents

Upcoming work:
Lead indicated, although all team members may contribute.

• Review content provided by SME (all)
• Objectives list and task analysis - Sept 13 (Ahram)
• Review content and brainstorm presentation ideas (Kazu)
• Outline Learning System (Emily and HueiHsien)

Ongoing work:

• Use project activity logs
• Post completed documentation to blog

Project Activity Log

Please download the project activity log here: http://www.4shared.com/file/23236388/c970a7f1/activityLog.html

Use this to record the following basic information for your time on this project:

• Date
• Time spent
• Phase (PM + ADDIE)
• Short description of activity
• To do notes (if needed)

This will help us analyze our total time spent at the end of the project.

Week 2: Defining the Project

Thursday night our team met to discuss items developed last week and to start the activities for this week. We are still waiting on content from our SME. I met with Holly on Monday morning to flesh out what we need from her and give her a general direction for delivering content to us. Hopefully we'll be collecting that on Wednesday. Our client answered a number of our questions regarding the goals and needs of the project, as well as information to describe our learners. At the moment, our needs assessment and project scope are being developed and have been shared with the group for comment. I expect that we will have content tomorrow to review before our next team meeting.

We also presented our project to the 6200 class to recruit consultants. Six people have asked to work with us -- I think they will be great additions to our team. I hope that we can define their objectives in enough time to use their time well. Although we've been getting answers from our clients, it does feel like our project is languishing a little bit in this start-up stage.

To do for next week:

• Outline consultant needs for job fair
• Draft analysis document
• Draft project management plan
• Draft scope document
• Start project activity logs
• Send notes on system and scope to client for approval/negotiation
• SME to provide content outline and rough material by Monday
• Schedule meeting for Week 2 w/ SME Met Monday AM
• Stakeholders to provide direction for agent perspective
• Email roles and responsibilities to all (project and client team)
• Review content with team
• Define team tasks with content to support task analysis
• Initiate task analysis (if content satisfactory)

Week 1: Team Formation

Our first week has been very productive. Thursday night we met after class to plan for our upcoming week. I answered the team's questions about our project and we briefly discussed scope.

We met with our client, SME, and stakeholders on Tuesday. This was an excellent opportunity for our team to gain further clarification on the project requirements, the client's expectations, and our SME's ability to provide content. We also defined the responsibilities for each person on our client-team (who answers for what, has the final say, is able to provide what, etc.). After talking with this group, we narrowed our content to providing a basic introduction to plant pathology and a section on using plant pathology in a county agent's job. This will provide us a context to situate the lessons.

After our client meeting we delegated roles and upcoming tasks.

To do for next week:

• Outline consultant needs for job fair
• Draft analysis document
• Draft project management plan
• Start project activity logs
• Send notes on system and scope to client for approval/negotiation
• SME to provide content outline and rough material by Monday
• Schedule meeting for Week 2 w/ SME
• Stakeholders to provide direction for agent perspective
• Email roles and responsibilities to all (project and client team)

Project Description

UGA Cooperative Extension provides Georgia citizens resources to improve their quality of life. Extension agents, present in 157 counties, represent one of three different program areas: Agriculture and Natural Resources (ANR), Family and Consumer Sciences (FCS), and 4-H Youth Development.

Every new agent participates in Extension Foundations Training, a course to acclimate them to the Extension culture as well as to provide them with tools they can use on the job. New agents also attend training specific to their program area. This is typically a broad training that covers many topics.

A broad education is not sufficient to truly prepare these agents for situations that they may face in their individual counties. Extension needs comprehensive, in-depth modules focusing on specific topics that will better prepare agents for their unique situations.

Extension is interested in establishing an online learning system to house modules on many different topics, provide a method for participation to be documented, and customize training "tracks". In addition, a sample module should be created to show how the system will be used. Content for Plant Pathology topics will be provided.

All about Oluremilekun

Role: Evaluator
Website link: http://ojoremi.blogspot.com/
Introduction: I look forward to making a valuable contribution to the ICC team. Please feel free to contact me or check my blog link above for further information.